March 9-13, 2020 | Orlando, FL

Connected Demonstration Participation Guide


Please find a list of major deadlines for participating sponsors.

  • Please treat many of these as the last moment you can turn this deliverable in. Feel free to submit any content earlier to us.
  • Your specific use case may have additional deadlines. Please work with your technical project manager (TPM) to clarify these deadlines.

  • If you have any questions or concerns please contact us at Showcase@himss.org

Complete your Exhibitor Profile online today.

This information allows HIMSS to share the most up-to-date information about your company, products, and services with our attendees.

Submit Logo: In your exhibitor profile, please upload your logo in eps and png formats. If at any time you need to add an updated logo, please update through your exhibitor profile or contact me directly to ensure a smooth transition.

Submit a boilerplate: In your exhibitor profile, please upload a short description of your company and your company’s website URL.


Complete Contact List: This allows us to know who to contact for marketing needs and each system.


Identify a Meeting Time: Select a time from our calendar

Please let us know a few times that you would be available to meet with our technical project manager, so we may better understand your goals and needs for the HIMSS20 Interoperability Showcase. Please ensure your technical team is also available for this call so we can have a full understanding of your product.

ASAPSelect your demonstration topic by submitting your selection to Philip DePalo

Demonstrating an IHE Profile? Registration for the IHE USA Connectathon opens today 

(IHE Profile Demonstrators must be registered for the IHE Connectathon)

10/15/19 Housing: It is mandatory that all exhibiting companies go through the HIMSS official housing company, onPeak for all hotel room reservations for HIMSS20. Housing is open to all Exhibitors   
10/15/19Badge Registration: You may register your booth staff and/or clients online for HIMSS20. Login through the Exhibitor Dashboard

Connectathon System Registration closes on 10/25/19

10/25/19Demonstration Topic Calls start to be scheduled- Get your contract in by this date!
11/4/19Demonstration Calls start meeting weekly.
11/18/19All connected and premier sponsors must attend the Face to Face in January- Day Badge registration opens today
12/2/19Guest Blog Concepts Due to Showcase@himss.org. Submissions will be taken anytime before this but will not be taken after. 
1/31/20Shipping to warehouse starts

Deadline for Whitepaper Submission


Shipping to show site starts





























  • (1) Participation in a connected demonstration showcasing your technology.
  • Presented within a shared area with custom graphics - only bring your equipment.
  • On-site amenities include: a shared monitor, internet, electric, carpet, chair, and laptop stand
  • Scheduled tours with a variety of stakeholders.
  • Distribution of (1) success story or white paper from your station within your demonstration.
  • Invitation to author an interoperability-themed blog post for the HIMSS Blog and featured in appropriate HIMSS communications.
  • Inclusion in on-site attendee print and electronic materials.*
  • Log of attendee visitors to the HIMSS20 Interoperability Showcase – list includes: name, title, organization, professional title, worksite, city and state (not guaranteed that every visitor will be captured).
  • Access to press release templates.
  • Recognition on HIMSS websites and media channels.
  • (4) exhibitor/client badges (you determine the mix)
  • (1) full conference badge


Participating exhibitors must be at Set Up for connected demonstrations. Please ensure your technical team is able to make it to the demonstration area by the times below. Our connected demonstrations depend on all members’ participation at these critical meetings.

  • March 8- 11am-6pm
  • March 9- 9am- 6pm


Your demonstration area needs to be staffed by at minimum 1 staff member during exhibit hours and during the opening reception (Tuesday 9:30am-6: 00 pm, Wednesday 9:30am-6: 00 pm and Thursday 9:30am-4pm)

*There may be opportunities for demonstrations outside of these hours. Your TPM of your demonstration will let you know if these are scheduled.

Lead Scanning

Lead scanning or the handing out of anything other than HIMSS approved materials is prohibited. If you are interested The Marketplace is the only location in the Showcase that lead scanning is allowed by participants.

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