Please find a list of major deadlines for participating sponsors.
Your specific use case may have additional deadlines. Please work with your technical project manager (TPM) to clarify these deadlines.
Complete your Exhibitor Profile online today.
This information allows HIMSS to share the most up-to-date information about your company, products, and services with our attendees.
Submit Logo: In your exhibitor profile, please upload your logo in eps and png formats. If at any time you need to add an updated logo, please update through your exhibitor profile or contact me directly to ensure a smooth transition.
Submit a boilerplate: In your exhibitor profile, please upload a short description of your company and your company’s website URL.
Complete Contact List: This allows us to know who to contact for marketing needs and each system.
Identify a Meeting Time: Select a time from our calendar.
Please let us know a few times that you would be available to meet with our technical project manager, so we may better understand your goals and needs for the HIMSS20 Interoperability Showcase. Please ensure your technical team is also available for this call so we can have a full understanding of your product.
|ASAP||Select your demonstration topic(s) by submitting your selection to Philip DePalo|
Demonstrating an IHE Profile? Registration for the IHE USA Connectathon opens today
(IHE Profile Demonstrators must be registered for the IHE Connectathon)
|10/15/19||Housing: It is mandatory that all exhibiting companies go through the HIMSS official housing company, onPeak for all hotel room reservations for HIMSS20. Housing is open to all Exhibitors|
|10/15/19||Badge Registration: You may register your booth staff and/or clients online for HIMSS20. Login through the Exhibitor Dashboard|
Connectathon System Registration closes today.
|10/25/19||Demonstration Topic Calls start to be scheduled- Get your contract in by this date!|
Presentation Topic and Rough Description due to Katie Crenshaw.
To ensure we are able to adequately promote your education session, we request a draft of your topic and description. These items do not need to be final but will allow HIMSS to streamline our marketing messaging and promotional needs.
|11/4/19||Demonstration Calls start meeting weekly.|
|11/18/19||All connected and premier sponsors must attend the Face to Face in January- Day Badge registration opens today|
Education session titles due to Katie Crenshaw.
The final version of your education session, including, session title and session description are needed by this date to ensure their inclusion in print materials for HIMSS Global Health Conference.
|12/2/19||Guest Blog Concepts Due to Showcase@himss.org. Submissions will be taken anytime before this but will not be taken after.|
Final Speakers and Descriptions for Web due to Katie Crenshaw.
Final education session speaker information is requested to ensure appropriate marketing of the sessions. If there are additional changes to education session descriptions, they must be finalized.
|1/31/20||Shipping to warehouse starts|
Deadline for Whitepaper Submission
Slide Decks due to Katie Crenshaw.
Slide decks must be shared for HIMSS review and approval prior to the event. A HIMSS-approved template will be provided to you before this deadline.
Shipping to show site starts
*Partners must complete a separate contract and must be new to participants in the Interoperability Showcase.
** If contract signed and returned to HIMSS no later than December 1, 2019.
Participating exhibitors must be at Set Up for connected demonstrations. Please ensure your technical team is able to make it to the demonstration area by the times below. Our connected demonstrations depend on all members’ participation at these critical meetings.
Your demonstration area needs to be staffed by at minimum 1 staff member during exhibit hours and during the opening reception (Tuesday 9:30am-6: 00 pm, Wednesday 9:30am-6: 00 pm and Thursday 9:30am-4pm)
*There may be opportunities for demonstrations outside of these hours. Your TPM of your demonstration will let you know if these are scheduled.
Lead scanning or the handing out of anything other than HIMSS approved materials is prohibited. If you are interested The Marketplace is the only location in the Showcase that lead scanning is allowed by participants.
Theater On-site Considerations