Thank you for your participation and leadership in important organizations like HIMSS and Integrating the Healthcare Enterprise (IHE). Leveraging your organization's experience, you enable these initiatives to break barriers and help industry leaders capitalize on the new age of opportunity in healthcare.
Online Badge Registration System: Badge registration is completed through an online registration system. A unique company login name and password for badge registration will be sent to the Marketing contact in November 2010. If your company has two separate Marketing contacts (one for HIMSS main conference exhibit booth contract and one for the HIMSS11 Showcase participant contract) the badge registration system user name and password will be sent to the main Marketing Contact for the HIMSS11 Annual Conference Exhibit Booth.
Badge Allocation: All badges for the HIMSS Interoperability Showcase will be allocated to the marketing contact assigned to the HIMSS main conference exhibit booth. Please contact the marketing contact from your company to secure the badges for your staff participating in the Showcase.
Onsite HIMSS11 Badge Kiosks & Pick-up: Full Conference and Exhibitor Badges should be picked up on-site at any self-registration kiosk. Badge Kiosks will be located in Lobby A, B, and D.
How many complimentary badges will my company receive? Your company will receive conference badges based on your level of participation in the Interoperability Showcase. Please check the table below for more information.
Leadership
Two (2) exhibitor badges for the Interoperability Showcase staff and three (3) full conference badges (may be used by anyone of your choosing, a staff member, client or prospect) – a $3,000 value.*Implementer
Two (2) exhibitor badges to be utilized by staff working at the Interoperability Showcase.Organizational
Two (2) exhibitor badges to be utilized by staff working at the Interoperability Showcase.Supporter
This level does not receive complimentary HIMSS Badges.
Need More Badges? Extra Exhibitor or Full Conference badges may be purchased when you complete your online order in the Badge Registration System.
Registration or Badge Questions? Visit the HIMSS Exhibitor Website or contact Virginia Geoghegan at Vgeoghegan@himss.org for more information or details regarding Badge Registration.
Company Listing & Logo Submission Deadline: HIMSS11 Interoperability Showcase participants receive several marketing opportunities throughout the pre- and post-Showcase activities to promote your company. As a result we need the correct logo, web address and company name that you want published in all print and on-line publications. To maximize your benefits your company name, web address and FINAL logos must be submitted to the Andy Fliege NO LATER THAN Friday, October 15, 2010 by 11:59 pm CT.
*Logos received by HIMSS after October 15, 2010 will not be included in marketing materials and may incur a late fee for changes to any onsite signage.
Acceptable Logo Formats: We can only accept logos in an EPS format. Please plan in advance.
How to submit your company listing & logo? Send an email to Andy Fliege at Afliege@himss.org by 11:59 pm CT on Friday, October 15, 2010 include the following items:
Questions? Contact Andy Fliege at afliege@himss.org with any additional questions regarding the file format. To check the status of your logos submission please logon to the HIMSS Global Showcase Registration System.
Upon completion of the HIMSS Interoperability Showcase contract with the HIMSS sales staff you will receive a confirmation letter for your review. It contains important information to complete your registration in the Interoperability Showcase.
If you have not received this letter, please contact Andy Fliege at Afliege@himss.org.
Review a copy of the Participant Confirmation Letter.
Electrical Survey: Leadership and Implementer level participants in the Connected Demonstration area need their main technical contact to complete and submit this brief and important electrical survey. This survey will ensure we understand your power requirements and avoid additional unexpected costs for your organization and the Showcase.
Prepare to enter the following information:
*Devices would include anything that requires a power cord including a laptop, desktop, or monitor etc.
Complete the HIMSS Showcase Participant Electrical Survey by January 4, 2010.
Coming Soon!
Overview of the New HIMSS Global Showcase Registration System (GSRS):
HIMSS has developed a new online program, called the HIMSS Global Showcase Registration System, to manage your organization's participation in the Global HIMSS Interoperability Showcases. Participants can gain access to important information critical to your successful participation in the Showcase including:
Global Showcase Registration System Features & Benefits:
Individual User Name & Passwords: A user name and password will be sent to the main contact that worked with the HIMSS sales department. That person will need to go into the HIMSS Global Showcase Registration System (GSRS) and enter additional marketing, technical, and financial contacts from your organization. Once the contacts have been entered into GSRS an automatic email with a user name and password for each contact will be sent to them.
Identify the Primary Contacts in the GSRS: Each participating organization must identify and enter a primary marketing, technical, and financial contact in the HIMSS Global Showcase Registration System for each system that is expected to participate in the Showcase. It is preferred that an individual familiar with each unique system be provided versus a general technical management resource.
If you did not receive a username & password: Email the Showcase team at InteroperabilityShowcase@himss.org and a HIMSS staff member will help set up your account.
Forgot your user name & password? Reset your user name & password online from the main GSRS landing page and a new password will be sent to you automatically.
Questions? Please contact the HIMSS Interoperability Showcase team at interoperabilityshowcase@himss.org if you have any additional questions.
The HIMSS11 Annual Conference Exhibitor Service Manual is created for all HIMSS11Exhibitors on the HIMSS main conference exhibitor floor. This year the Exhibitor Service Manual is all online. Visit the website for more information.
Showcase participants must follow the instructions outlined in the Interoperability Showcase Participant Guidelins found on this page. However, we feel it is important to link Showcase participants to the Exhibitor Service Manual as they are both important tools to the proper planning & preparations for the HIMSS11 Annual Conference.
Questions? Visit the HIMSS Exhibitor Website or contact Virginia Geoghegan at Vgeoghegan@himss.org for more information or details regarding Badge Registration.
Book your hotels online by January 7, 2011: The HIMSS11 Annual Conference & Exhibition is on a different schedule than in previous years. The Showcase Exhibit will be open on Thursday, February 24th, 2011 after the HIMSS main exhibition floor has closed. In addition, all technical staff are required to be on-site by Saturday, February 19, 2011 to participate in the Dress Rehearsal and on-site Interoperability Testing as indicated on the on the Onsite Showcase Schedule. Please adjust your lodging accordingly to meet these extended dates which may NOT coincide with your HIMSS main conference exhibit booth schedule.
Please book your hotel rooms accordingly by January 7, 2011.
Mark your calendars! Important Dates:
HIMSS11 Annual Conference & Exhibition
February 20 – 24, 2011
HIMSS11 Interoperability Showcase
February 21 – 24, 2011
HIMSS11 Exhibition
February 21 – 23, 2011
Location, Location, Location: The HIMSS11 Interoperability Showcase Booth is located in a new place this year to increase traffic! Showcase exhibit booth will be located outside of the HIMSS main conference exhibit halls and placed in Hall E next to some of the HIMSS11 Annual Conferences main attractions.
Neighboring Exhibitors in Hall E:
Shipping Information: To learn how to ship equipment and materials to the Showcase Booth #7343 visit the Shipping Instructions online.
HIMSS11 Interoperability Showcase Marketing Webinars: The Showcase team will be offering two marketing webinars this year which are described online. Visit the Participant Meeting Schedule for the dates / times and register in advance. If you missed these webinars refer to the recordings posted online on the Participant Meeting Schedule.
Experienced Onsite Multimedia Production Services: Contact Shelley Melanson from Pegasus Multimedia if you are interested in pursuing additional video production services onsite at the IHE N.A. Connectathon or HIMSS Interoperability Showcase. Shelley Melanson's contact information can be found on the Contact Us page.
New Placement: The HIMSS Marketing toolkit copy was placed at the top of the "Marketing Resources" section on the website. Please move to the bottom of this section.
HIMSS Marketing Tool Kit: The HIMSS Interoperability Showcase Staff will compile a Marketing Toolkit which will include resources such as press release, logos, announcements, etc. that will enable your organization to promote your company's participation in the HIMSS Interoperability Showcase.
Make sure your HIMSS10 Showcase team is using the free marketing tools below provided by HIMSS. The articles, website banner, e-push and press release included allow you to insert your company name and booth number to create your own customized marketing materials.
Questions? Please contact the HIMSS Interoperability Showcase team at interoperabilityshowcase@himss.org if you have any additional questions.
HIMSS Interoperability Showcase: February 21-24, 2011
Due to the high demand from attendees to visit, the HIMSS Interoperability Showcase has been given the opportunity to extend its’ demonstration for an additional day on February 24, 2011 after the regular HIMSS Conference Exhibit floor closes.
Detailed HIMSS11 Interoperability Showcase Participant Schedule
| Friday | February 18, 2011 | Optional Participant Set-up day* |
| Saturday* | February 19, 2011 | Mandatory for Connected Demo |
| Sunday* | February 20, 2011 | Mandatory for all Showcase |
| Monday | February 21, 2011 | 11:30 – 5:30pm EST |
| Tuesday | February 22, 2011 | 9:30 – 5:30pm EST |
| Wednesday | February 23, 2011 | 9:30 – 5:30pm EST |
| Thursday | February 24, 2011 | 9:30 – 12:30pm EST |
*Exact schedule and timelines will be published in the future.
**Times listed above do not include VIP Tours scheduled before & after normal exhibitor hours on February 21-24, 2011
Showcase Participant Stations:
As a HIMSS11 Interoperability Showcase Leadership, Implementer and Organizational participant, you will receive the following items as a part of the Showcase registration fee. Your organization is responsible for all additional supplies and materials as needed; please read the following information to prepare your station properly.
Showcase Station materials provided by HIMSS:
Showcase Participants must supply the following items:
Participant System / Station set-up includes:
Storage: There is a small ventilated 2'x 2' [approx.] storage area per station under the desktop to accommodate computers. This space does not lock, but has sliding doors for easy access.
NOTE: This space is not intended for personal storage or large items.
Need additional space? Vendors requiring a larger space for their computers, servers etc. than can be accommodated by the participant stations' storage area must inform Showcase staff at interoperabilityshowcase@himss.org to ensure that any need for additional space is considered as a part of the station assignment. Note that extra charges may be incurred for custom changes.
Remove all Valuables: Overnight security in the Interoperability Showcase is provided during move-in and overnight throughout the week. Atlanta is a major city with the inherent security risks of any major metropolitan area. Do not leave valuable items unattended in your station. HIMSS is not responsible for lost or stolen items.
Review the Three-Step Approval Process
Showcase Theater Presentations: If you are participating at the Leadership or Organizational level, as part of your benefit package your company/organization has one (1) twenty-five minute presentation in the Interoperability Showcase Theater to share your story of Interoperability. The Interoperability Theater seats over fifty people and almost always has a standing audience.
Showcase Theater Schedule: The HIMSS Interoperability Showcase Theater schedule will be sent out in mid-October 2010. Participants will be asked to confirm their presentation time and date using an online survey.
Submit your Speaker's Onsite Contact Information: Due November 29, 2010.
The HIMSS Showcase team requests the onsite contact information for the speaker and marketing staff to coordinate the timely presentation in the Showcase Theater. Please provide the Showcase team with the cell phone numbers of these individuals in our online survey by November 29, 2010. We will contact the presenter the day before the presentation onsite as a courtesy.
Changes to your Showcase Theater Speaker: If it is before January 30, 2011, please submit a second online survey (coming soon) with the updated onsite speaker contact information. Changes made after January 30, 2011 should be sent directly to interoperabilityshowcase@himss.org.
Content & Focus: The purpose of the Showcase is to highlight the leading vendors that deliver standards-based interoperable healthcare products & services. The Showcase is not the place to sell products; that is the purpose of your booth on the HIMSS Main Conference Exhibit floor. The Showcase highlights your company's activities that support product offerings of interoperability standards promoted by IHE (Integrating the Healthcare Enterprise and / or the national HIT initiative of the HHS Office of the National Coordinator (ONC)- not specific product functionality information.
Presentation Length: Your presentation should be no longer than 15-17 minutes which will allow 5-7 minutes of Q&A from the audience. Showcase visitors have stated that most speakers do not allow enough time for feedback & questions. Interaction is a key feature of the Showcase, and we want to accommodate the Showcase attendees' requests.
Three-Step Approval Process: Due to the specific content in the Showcase Theater presentations all slide decks must be approved by the Showcase staff, or they will not be permitted on the Showcase floor. Please follow the four-step approval process as outlined below in the table to have all slide decks approved and ready for presentation at the Showcase.
View past Showcase Participant Samples: View approved examples of past Showcase Theater Presentations from HIMSS10 online.
Step 1 - Showase Theater Presentation Draft & Publication Survey Due
Step 2 - HIMSS Review
Step 3 - Showase Theater Presentation Final
*Please note that deadlines for submission of the Showcase Theater Presentations coincide with the deadlines for the White Papers / Success Stories.
Showcase Theater Presentation Status of Submission- Log onto the HIMSS Global Registration System to determine the status of your submission.
Questions? Please contact the HIMSS Interoperability Showcase team at interoperabilityshowcase@himss.org if you have any additional questions.
Staff Introductory Calls: At the close of HIMSS11 Interoperability Showcase registration period on October 8, 2010, a HIMSS Showcase staff member will be contacting you organization to set up an introductory call. The purpose of this call is to provide assistance and enough time for Q&A with the overall objective of ensuring that everyone is prepared for all Showcase and Connectathon-related deliverables, due dates, testing requirements and processes.
Introductory Call Expectations:
Mandatory Staff Attendance at Showcase Exhibit / Participant Station(s): Many participants also have a booth on the HIMSS Main Conference Exhibit floor in addition to their Interoperability Showcase participant station. To ensure full coverage for both the HIMSS main exhibit booth and Showcase participant station, please secure one technical staff member for each Showcase participant station in which you will be demonstrating at the HIMSS11 Interoperability Showcase.
Change in Showcase Hours: Note that the Interoperability Showcase hours do not run the same schedule as the HIMSS11 general exhibit booth floor.
Please do not plan to use the same resource(s) to cover exhibit floor and Showcase– Staff cannot be in two places at once. The dates and times below require staff to be onsite at your Showcase station at all times. If your Showcase station is not staffed, your company will miss being included on HIMSS11 attendee and VIP tours. Not only is this a negative event for your organization, it also negatively impacts your interoperability partners because a missing participant can impact one or more connected use cases. If your station is not staffed, changes will be made to eliminate your system from future tours during the remainder of the Showcase.
How do I determine the number of participant stations my company will occupy at the Showcase?
The number and location of each Showcase station is determined in the final Use Case selection and assignment process. Your company will be contacted by the Showcase team with your final assignment and number of stations. This process will be covered in detail on the November Mandatory Showcase Planning Webinar.
Success Story / White Paper: If you are participating at the Leadership, Implementer or Organizational level you can submit one Success Story or White Paper to distribute to Showcase attendees.
Content & Focus: The purpose of the Showcase is to highlight the leading vendors that deliver standards-based interoperable healthcare products & services and the organizations and agencies that support the industry. Because the mission of HIMSS' Interoperability Showcases is to support the general concept of health IT interoperability, the white papers / success stories form participants are not to be sales collateral and must focus on a case study or information regarding your activities that support interoperability
Approval Process: Due to the specific content in the Showcase Success Story / White Papers must be approved by the Showcase staff, or they will not be permitted on the Showcase floor. Please follow the three-step approval process as outlined in the table below to have all documents approved and ready for distribution at the Showcase.
View past Showcase Participant Samples: View approved examples of past Success Stories / White Papers from HIMSS10 online.
Number of Handouts & Dimensions: Success Story / White Paper may be no larger than 8.5 x 11 inches as they must fist into a 9 x 12 inch cleary acrylic holder. These is not page ocunt limit, but handouts must be bound in some manner (e.g. stapled, bound, etc.) so that each handout fits neatly into the holders.
Participant Print & Disribution Responsibilities: All participants are responsible for the printing, shipping and stocking of thier Success Story / White Paper at the HIMSS11 Interoperability Showcase. Please print and ship approximately 150 copies to the HIMSS11 Conference Center. All documents will be distributed in clear plastic acyrilic holders that will be affixed to the back of the Showcase Theater walls. Please place your materials on the appropriate wall by level of particpation and company name. During the Showcase, please re-stock your documents peroidically. Onsite print capabilties will be available if you need to make additoinal copies.
Find out how to ship your materials to the Showase Exhibit booth online.
Step 1 - Showase Success Story / White Paper Draft
Step 2 - HIMSS Review
Step 3 - Showase Success Story / White Paper Final
*Please note that deadlines for submission of the Showcase Theater Presentations coincide with the Success Story / White Papers.
Success Story / White Paper Status of Submission- Log onto the HIMSS Global Showcase Registration System to determine the status of your submission.
Questions? Please contact the HIMSS Interoperability Showcase team at interoperabilityshowcase@himss.org if you have any additional questions.
HIMSS11 Attendee Tours: The Showcase offers two types of tours of the Connected Demonstration area for attendees including the HIMSS11 Conference Attendee tours and the VIP Tours.
VIP Tour Schedule: To help with overall tour schedule management, we try to integrate special tour requests into the regularly scheduled daily tours. However, due to the size and schedule for some groups, we also schedule special tours at other times. The HIMSS11 VIP Tour schedule will be made available in January 2011. Please visit this page for more information in the future. We will keep all participants notified of the VIP tour schedule as changes are made onsite through the HIMSS11 Technical Contacts Google Group. Sign up for the HIMSS11 Technical Google Group online.
